Predictable Monthly Investment.
Zero Hidden Hourly Billing.
Transparent, calibrated retainer structures based strictly on transaction velocity and expense footprint. No billable hour surprise slips, ever.
Select Operating Scope & Rhythm
Annual Commitment Privilege Included
Commit annually to receive 2 complimentary months plus an unconditional historical catch-up audit ($1,200 standard value).
Illustrative pricing only. The calculator uses sample tiers and does not issue a binding quote.
Illustrative pricing only. The calculator uses sample tiers and does not issue a binding quote.
Foundation Ledger
Engineered for early-stage startups and lean teams requiring strict cash control and zero tax stress.
Billed flat monthly ($3,480/yr equivalent)
- Up to $30k in gross monthly operating outflows
- 2 connected accounts (Checking + Primary CC)
- Rigorous monthly close by the 12th calendar day
- Cash-basis P&L, Balance Sheet & Cash Flow reports
- Dedicated support desk (24-hour business reply SLA)
- Clean Year-End CPA Tax Ready Binder
Growth CFO Engine
For venture-backed and bootstrapped leaders scaling from $30k to $150k monthly operating burn.
Billed flat monthly ($7,080/yr equivalent)
- Designed for $30k – $150k monthly expense burns
- Up to 6 connected accounts + Stripe/PayPal sync
- Accrual Basis GAAP reporting with revenue deferrals
- Multi-currency conversions & exchange adjustments
- Books closed strictly by the 8th calendar day
- Direct Slack channel with dedicated Senior CPA
- Bi-weekly rolling 13-week runway forecasts
- Automated Gusto/Ramp payroll & 1099 annual filings
Strategic & Fractional CFO
Full executive-suite financial horsepower for multi-entity scaleups and pre-fundraise sprints.
Billed flat monthly ($15,000/yr equivalent)
- Optimized for $150k – $500k+ outflows & multi-entity
- Unlimited accounts, subsidiaries, and merchant gateways
- Rapid close by 5th business day of each month
- Fractional CFO advisory: 2x monthly 60-min strategic syncs
- Board Deck presentation pack & institutional KPI synthesis
- Unit economics modeling (Cohort CAC, Net Retention, Payback)
- Multi-state sales tax nexus governance & remittance oversight
Comprehensive Deliverables Breakdown
Inspect exactly what is included in each retainer layer. Zero hidden line-items or sudden hourly chargebacks.
| 15 Core Financial Deliverables | Tier 1: Foundation | Tier 2: Growth Engine | Tier 3: Strategic CFO |
|---|---|---|---|
| Monthly Expense Outflow Cap | Up to $30k | $30k – $150k | $150k – $500k+ |
| Monthly Ledger Close SLA | By 12th calendar day | By 8th calendar day | By 5th business day |
| Accounting Standard & Basis | Modified Cash Basis | Full Accrual (US-GAAP) | GAAP + IFRS Compliant |
| Connected Bank & Credit Accounts | Up to 2 accounts | Up to 6 accounts | Unlimited |
| Slack Integration & Comms Channel | Email only (24h) | Private Slack (4h SLA) | Direct Slack + Lead Partner Cell |
| Fractional CFO Advisory Syncs | — | Quarterly Strategy Call | 2x Monthly 60-min Deep Dives |
| 13-Week Cash Flow & Burn Forecasting | — | Bi-weekly Rolling | Weekly Dynamic Scenarios |
| Multi-Currency / FX Reconciliation | — | Included (Up to 3 Currencies) | Unlimited FX + Hedging Guard |
| Board Deck Financial Package | — | — | Turnkey Investor Slide Decks |
| Unit Economics (CAC, LTV, Payback, Cohorts) | — | High-Level Overview | Custom Cohort Model & Attribution |
| Inventory & COGS Tracking (Accrual) | — | Standard SKU tracking | Landed Cost / Multi-warehouse |
| Payroll Oversight & 1099-NEC Filings | — | Up to 15 Contractors | Unlimited + Global EOR sync |
| Multi-State Sales Tax Nexus Monitoring | — | Threshold Alerts | Complete 50-State Filing Protocol |
| Accounting Software Ecosystem Perks | 20% off QBO / Xero | 30% off QBO / Xero / Ramp | Free Enterprise Wholesale tiers |
| Year-End CPA Tax Liaison Package | Static Raw Export | Annotated Workpapers Binder | Live CPA Handoff & Audit Defense |
Specialized Financial Add-Ons
Plug in specialized capability for high-stakes milestones without expanding long-term operational headcount.
Historical Cleanup & Forensic Catch-up
Rectification of chaotic backlogged books (6–24 months). Full bank statement reconciliation, duplicate reversal, and tax-ready balance reclassification.
Due Diligence Virtual Data Room Prep
Curated for Seed to Series B fundraises. Clean capitalization schedules, audited trailing 24-month revenue recognition waterfall, and defensible financial model indexing.
50-State Sales Tax Nexus Configuration
Complete assessment across economic and physical nexus thresholds. Automated tax calculation setup via Anrok or TaxJar inside your Stripe / Shopify billing stack.
60-Day Ironclad Satisfaction Guarantee
If at any point within the initial 60 days our ledger turnaround times, communication clarity, or reporting fidelity fail to exceed the standards of an in-house controller, we will refund 100% of retainer fees paid—no interrogations, no delays.
Founder Questions & Advisory Protocols
Straight answers regarding workflows, CPA collaboration, and switching ease.
Need a custom enterprise scope?
Our Senior Partner reviews high-volume marketplace setups and global entities directly.
Book executive consultationCan you work alongside my existing tax CPA?
Seamlessly. In fact, most CPAs prefer BalanceCraft clients. We act as your day-to-day operational accounting team, managing daily ledger reconciliations, payroll syncs, and monthly closing binders. At tax time, we furnish your tax accountant with complete, audit-ready workpapers and answer all their technical inquiries directly.
How long does switching to BalanceCraft take?
Standard migration takes 3 to 5 business days. You grant read-only view access to your banking portals, Stripe, and bookkeeping instance (QuickBooks Online or Xero). Our technical team reviews your chart of accounts, cleans lingering mapping errors, and establishes our automated daily ledger feeds with zero downtime for your operations.
What if my books haven't been touched in 6 to 12 months?
This is one of our primary core competencies. You will not face judgment from our team. We simply deploy our Historical Cleanup Module: our forensic CPAs pull historical bank feeds, reconstruct missed reconciliations, and restore clean GAAP order. When committing to an annual retainer, this catch-up clean-up is completely complimentary.
What happens if my business expenses spike or drop suddenly?
We never penalize an isolated breakout month. Retainer tiers are calibrated against a 3-month trailing average. If your business scales into a higher expense bracket or simplifies operations, we review the tier alignment together before adjusting any future invoicing.
Ready for Calm Financial Control?
Claim your complimentary 30-minute diagnostic session. We analyze your current ledger and identify tax savings, un-categorized leaks, and immediate operational runway.