From Day-to-Day Ledgers to High-Stakes Capital Strategy. Everything Your Balance Sheet Needs.
We replace fragmented legacy accountants with an integrated Nordic-precision financial office: real-time bookkeeping hygiene, defensible forensic cleanup, automated multi-entity consolidation, and executive CFO guidance built for board scrutiny.
Fiduciary Clarity Without Overhead Bloat
A traditional in-house VP of Finance, Controller, and Senior Staff Accountant costs upwards of $420,000 annually. BalanceCraft provisions an accredited, battle-tested triad for a fraction of that expenditure—plugged in within 96 hours.
Five Dedicated Practice Areas
Every practice operates under rigid, legally guaranteed Service Level Agreements (SLAs), documented workflows, and accredited senior supervision.
Core Daily Bookkeeping & Month-End Close
Continuous transaction ingest, automated rule-based classification, real-time balance sheet reconciliation, and pristine closure by the 8th of each calendar month.
Includes complete management pack, balance balance adjustments, and ledger locking.
Capabilities & Feature Matrix
Direct OAuth2 syncing with 14,000+ banks via Plaid and direct core API feeds, zero manual statement uploads.
Automatic FX revaluations, daily realized/unrealized foreign exchange loss/gain postings across EUR, GBP, USD, and SEK.
Automated schedules for annual SaaS contracts, deferred revenue schedules under ASC 606, and capital equipment depreciation.
100% receipt capture matched directly to every Ramp, Brex, and corporate card transaction with OCR semantic matching.
Fractional CFO & Capital Strategy
Forward-looking strategic leadership to navigate venture debt, equity rounds, burn compression, and high-stakes capital allocation decisions.
Capabilities & Feature Matrix
Live scenario builder linking Headcount, CAC, MRR expansion, and gross margin sensitivities for next 36 months.
Custom institutional slide decks, cohort analyses, unit economics narratives, and CFO attendance during board sessions.
End-to-end audit defense data rooms structured for Tier-1 VC due diligence, Series A through C capitalization.
Active cash distribution across insured treasury sweeps and high-yield operational reserves without liquidity impairment.
Forensic Cleanup & Historical Remediation
Systematic decontamination of messy, neglected, or incorrectly filed books from prior CPAs. We reconstruct missing transaction trails and restore audit trust.
Full backward remediation covering up to 36 historical fiscal months with formal CPA signed certification.
Capabilities & Feature Matrix
Exhaustive line-by-line audit of "Ask My Accountant", mysterious suspense items, and unbalanced journal transfers.
Correcting erroneous cash-basis revenue entries to GAAP/IFRS ASC 606 standards for recurring SaaS subscriptions.
Drafting amended corporate tax filings (1120, 1065) and recalculating accurate Net Operating Loss (NOL) roll-forwards.
Writing off phantom accounts receivable, irrecoverable loans, and obsolete capitalization schedules.
International Payroll & Contractor Operations
Seamlessly unify borderless compensation across 40+ jurisdictions. We manage EOR platforms, contractor tax collection, and wage journal synchronizations.
Zero payout delays across Deel, Rippling, and Gusto, with unified ledger integration.
Capabilities & Feature Matrix
Automated collection, validation, and e-filing for both international non-resident contractors and domestic 1099-NEC workers.
Disaggregating lumped Deel and Remote monthly invoices into accurate salary, employer tax, pension, and platform fee line items.
Strict compliance with foreign contractor source rules, bilateral double taxation treaties, and local pension mandates.
Splitting blended contractor wages precisely into COGS (Direct Eng), R&D (Product), or SG&A (GTM) for clean margins.
R&D Tax Credits & Global Tax Nexus
Convert software engineering spend into non-dilutive federal and state capital. Monitor multi-state economic nexus thresholds before liabilities escalate.
In non-dilutive payroll tax offsets & UK HMRC R&D innovation cashbacks.
Capabilities & Feature Matrix
Detailed time-tracking analysis of developer sprint tickets and qualifying wage expense documentation (QREs).
Claim up to $500,000 annually directly against employer FICA liability via IRS Form 8974, generating immediate cash burn relief.
Continuous tracking of economic nexus thresholds across California, New York, Texas, and Washington via Stripe Tax APIs.
HMRC SME scheme filings for London entities and Swedish R&D payroll charge reductions (Forskningsavdrag).
The BalanceCraft 4-Week Onboarding Protocol
Transitioning accounting leadership shouldn't stall your company's momentum. Our calibrated 4-week protocol ingests your systems safely with zero operational friction.
Systems Audit & API Ingestion
Secure read-only provisioning of banking, ledger, and billing systems. Zero write privileges required.
- Read-only bank OAuth2 links
- Historical ERP data export
- Fiduciary NDA execution
CoA & Historical Rebalance
Restructuring your Chart of Accounts to mirror SaaS/institutional metrics and rebalancing trailing quarters.
- SaaS metric-aligned CoA
- Vendor mapping consolidation
- Trailing 12-month alignment
Automation & Custom KPIs
Building continuous ingestion rules and delivering your executive real-time dashboard and runway monitor.
- Bank rule auto-matching
- Live Fathom/Causal dashboard
- Custom Slack notification triggers
Synchronized Close & Review
Delivering your first fully synchronized 8th-day close, accompanied by an executive CFO strategy briefing.
- First 8th-day locked book
- Partner-led financial briefing
- Ongoing operational cadence live
Direct API Cloud Architecture
We do not replace your tech stack; we supercharge it. Direct programmatic connections ensure zero data discrepancies or sync drift.
Treasury & Real-time Checking
Corporate Card & Expense Sync
Spend Management & AP Auto
ASC 606 Revenue Recognition
Platinum Advisor General Ledger
QBO Advanced Infrastructure
US Benefits & Wage Journaling
Cross-Border EOR & Contractor
Visual Management Analytics
Global Accounts & Treasury
The Modern Alternative to In-House Finance Teams
| Operational Dimension | Full-Time In-House Staff | BalanceCraft Model |
|---|---|---|
| Annual Overhead Cost | $380,000 – $490,000 + Benefits & Equity | $36,000 – $96,000 flat predictable advisory fee |
| Key Person Risk | Severe. Departure causes 3-4 months of ledger blackout | Zero. Dual-partner redundancy with documented runbooks |
| Time to Deployment | 60 to 90 days headhunting + onboarding delay | Under 96 hours to initial ledger audit |
| Software Stack Expertise | Varies by hire; ongoing retraining expense | Xero integration example, QBO Elite, Stripe Billing Masters |
"Most venture-backed businesses fail not from product weakness, but from blind runway models and delayed month-end closes that obscure cash depletion until the bridge round is overdue. Fiduciary precision is your sharpest strategic moat."
— Elin Nordqvist, Managing Partner & Fellow Chartered Accountant
Need a customized service scope? Talk directly to a Fractional CFO partner.
Book an uninterrupted 30-minute technical session. We review your current Chart of Accounts, analyze your trailing burn velocity, and provide a bespoke scope of work within 24 hours.